List of Keywords to Use When Extracting Emails – Complete Guide for Accurate Results

Goal: maximize relevant email discovery globally by combining role + industry + context + location + domain format keywords in search/extraction tools.

How to Structure Your Queries

• Pattern A (generic): "{role}" + "{industry}" + "{context}"
• Pattern B (geo-targeted): "{role}" + "{industry}" + "{city|country}" + "{context}"
• Pattern C (domain-focused): "{role}" + "{industry}" + "{context}" + "@{domain}"
• Pattern D (TLD filter): site:.{tld} "{role}" "{context}"
• Pattern E (page type): "{company type}" + "{location}" + ("contact" OR "email" OR "mailto" OR "team")

Use quotes for multi-word terms; mix English with local-language terms when searching internationally.

Copy-Ready Context Keywords (use with roles/industries)

contact
contacts
contact us
get in touch
email
e-mail
mailto
reach us
team
about us
staff
directory
press
media
careers
partners
support
helpdesk
customer service
sales
marketing
info@
hello@
hi@
admin@
office@
inquiries
enquiries

Role / Job Title Keywords (global)

Leadership & Decision Makers

CEO
Chief Executive Officer
Founder
Co-founder
Owner
President
Managing Director
General Manager
COO
Chief Operating Officer
CFO
Chief Financial Officer
CTO
Chief Technology Officer
CIO
Chief Information Officer
CMO
Chief Marketing Officer
VP Sales
VP Marketing
Head of Sales
Head of Marketing
Head of Growth
Head of HR
Head of IT
Procurement Manager
Purchasing Manager
Operations Manager

Sales, Marketing & Growth

Sales Director
Sales Manager
Business Development Manager
BDR
SDR
Account Executive
Account Manager
Partnerships Manager
Channel Manager
Affiliate Manager
Marketing Director
Marketing Manager
Digital Marketing Manager
Growth Manager
Demand Generation Manager
Performance Marketing
Content Manager
SEO Manager
PPC Manager
Social Media Manager
Community Manager
PR Manager
Communications Manager

Technology & Product

Software Engineer
Developer
Frontend Developer
Backend Developer
Full Stack Developer
Mobile Developer
DevOps Engineer
Site Reliability Engineer
Data Engineer
Data Scientist
Machine Learning Engineer
QA Engineer
Security Engineer
Product Manager
Product Owner
UI Designer
UX Designer
UX Researcher
IT Manager
System Administrator
Solutions Architect

People, Finance & Admin

HR Manager
Talent Acquisition
Recruiter
People Operations
Office Manager
Finance Manager
Accounting Manager
Bookkeeper
Legal Counsel
Compliance Manager
Administrative Assistant
Executive Assistant

Sector-Specific Roles

Dentist
Dental Clinic Manager
Doctor
Clinic Manager
Nurse
Pharmacist
Real Estate Agent
Broker
Property Manager
Architect
Civil Engineer
Teacher
Professor
Admissions Officer
Registrar
Nonprofit Director
Program Manager
Fundraising Manager
Restaurant Owner
Chef
Hotel Manager
Travel Agent
Logistics Manager
Warehouse Manager
Manufacturing Manager
Quality Manager

Industry / Niche Keywords

General B2B / Services

SaaS
Software company
Technology startup
Digital agency
Marketing agency
Consulting
IT services
Managed service provider
Cloud services
Cybersecurity
E-commerce
Marketplace
Fintech
Payments
Insurtech
Edtech
Healthtech
Medtech
Telecom
Manufacturing
Logistics
Transportation
Real estate
Construction
Architecture
Legal services
Accounting firm
Nonprofit
NGO
University
School
Government
Municipality

Local Services (high response potential)

Dental clinic
Dentist
Medical clinic
Physiotherapy
Chiropractor
Veterinary clinic
Auto repair
Car dealership
Home renovation
Plumbing
HVAC
Electrical services
Cleaning services
Landscaping
Beauty salon
Spa
Barber
Restaurant
Café
Bakery
Hotel
Hostel
Travel agency

Geographic Modifiers (mix & match)

Combine cities, countries, and regions with roles/industries. Add local-language variants for better coverage.

United States, Canada, Mexico, Brazil, Argentina, Chile, Colombia
United Kingdom, Ireland, Germany, France, Spain, Italy, Netherlands, Belgium, Switzerland, Austria, Poland, Czech Republic, Sweden, Norway, Denmark, Finland, Portugal, Greece, Romania, Bulgaria, Hungary, Ukraine, Moldova, Baltics
UAE, Saudi Arabia, Qatar, Kuwait, Oman, Bahrain, Israel, Turkey, Egypt, Morocco, South Africa, Nigeria, Kenya
India, Pakistan, Bangladesh, Sri Lanka, Nepal
China, Hong Kong, Taiwan, Japan, South Korea, Singapore, Malaysia, Thailand, Vietnam, Indonesia, Philippines, Australia, New Zealand
Major cities: New York, San Francisco, Los Angeles, Toronto, Vancouver, London, Dublin, Berlin, Munich, Paris, Madrid, Barcelona, Milan, Rome, Amsterdam, Brussels, Zurich, Vienna, Warsaw, Prague, Stockholm, Oslo, Copenhagen, Helsinki, Lisbon, Athens, Bucharest, Budapest, Kyiv, Chisinau, Dubai, Abu Dhabi, Riyadh, Jeddah, Doha, Muscat, Tel Aviv, Cairo, Casablanca, Johannesburg, Lagos, Nairobi, Mumbai, Delhi, Bangalore, Chennai, Hyderabad, Kolkata, Beijing, Shanghai, Shenzhen, Tokyo, Osaka, Seoul, Singapore, Kuala Lumpur, Bangkok, Hanoi, Ho Chi Minh City, Jakarta, Manila, Sydney, Melbourne, Auckland

Domain & TLD Filters

site:.com
site:.org
site:.net
site:.edu
site:.gov
site:.io
site:.ai
site:.co
site:.de
site:.fr
site:.es
site:.it
site:.nl
site:.se
site:.no
site:.fi
site:.pl
site:.ro
site:.hu
site:.cz
site:.sk
site:.ua
site:.md
site:.uk
site:.in
site:.ae
site:.sa
site:.za
site:.br
site:.mx
site:.ar
site:.au
site:.nz

Ready-Made Global Search Strings

B2B / Tech

"Marketing Manager" "SaaS" ("contact" OR "email" OR "mailto")
"Head of Sales" "software company" ("contact us" OR "team")
site:.io "Partnerships Manager" ("email" OR "reach us")
"CTO" "startup" ("press" OR "media" OR "contact")
"HR Manager" "fintech" ("careers" OR "contact")

Local Services

"Dental clinic" ("contact" OR "email" OR "mailto")
"Dentist" ("contact us" OR "about us" OR "team")
"Restaurant owner" ("email" OR "contact") site:.com
"Hotel manager" ("contact" OR "reservations email")
"Real estate agent" ("email us" OR "contact")

Geo-Targeted

"CEO" "technology startup" "Berlin" ("contact" OR "team")
"Sales Director" "manufacturing" "Toronto" ("email" OR "contact us")
"Nonprofit Director" "Kenya" ("contact" OR "staff")
"University admissions" "India" ("email" OR "contact")
"Logistics Manager" "Dubai" ("contact" OR "directory")

Domain-Focused

"Account Executive" "SaaS" "@gmail.com"
"Partnerships Manager" "agency" "@company.com"
"HR Manager" "fintech" "@outlook.com"
"Founder" "startup" "info@"

TLD & Page-Type Filters

site:.org ("donations" OR "press") ("email" OR "contact")
site:.edu ("admissions" OR "registrar") ("email" OR "contact")
site:.gov ("media" OR "communications") ("email" OR "contact")
site:.ai "startup" ("contact" OR "team")

Tips for Better Results

• Use quotes for exact phrases ("Head of Sales"), and test synonyms (developer vs programmer).
• Pair English with local terms (“contacto”, “kontakt”, “контакты”, “联系”) for broader coverage.
• Try both generic (contact) and page-type terms ("about us", "team", "directory").
• Filter by TLDs or use site: to target sectors or countries.
• Validate and deduplicate results; prioritize role/company emails over generic inboxes when possible.